| | | AMTEC Consulting plc, Excalibur House, 2 The Millennium Centre, Crosby Way, Farnham, Surrey, GU9 7XX. Tel: 01252 737866 Fax: 01252 737855 |
| Programme management office |
A programme is a group of projects managed to obtain benefits not
available from managing them individually. It provides the co-ordination needed to drive related projects towards a common set of objectives, maximising benefits and minimising
risk. Our approach Programme management helps to organise manage, accommodate and control the changes that are necessary to achieve the objective set by the
business strategy. To achieve this the PMO creates the programme 'infrastructure' to provide the tools and procedures whereby the programme is managed. The PMO will create tools in each of the following streams: - programme plan - presenting the current coordinated - high level - view of the state of progress and interdependencies between the projects. Produce all
programme level MIS.
- risk register, risk management process - to ensure all programme level risks are owned and mitigation activity undertaken. This includes aggregated project
risks that need exposure at programme level.
- issues handling, change control mechanism - to ensure the impact of external events are assessed and assimilated into the effected projects.
- quality standards and quality assurance procedures - to ensure deliverables are "fit for purpose".
- benefits register, benefits management - maintaining a visible record of all benefits to be realised by the programme and the responsibilities of the
underlying projects to enable that realisation.
- financial control mechanisms - enabling budgets to be secured through the preparation of the programme Business Case and monitoring of monthly / yearly
programme spend.
- communications strategy - creating a "branding" for the ensuring that all relevant stakeholder groups are kept aware of progress and are
consulted before any major changes are undertaken.
- secretariat (PSO) - to arrange and manage all regular and ad-hoc programme meetings and satisfy all reporting requirements.
| Benefits of our approach These include: - The PMO will carry out tasks on behalf of the Programme Manager, allowing him to maintain his strategic focus on the programme, and to be supported by accurate and up
to date information on all the constituent projects.
- The PMO will provide a consistent approach to how projects report into the programme, which will result in the projects aligning their project management practices.
This alignment will facilitate greater joint working and information sharing between the projects.
More information ...
- Case study: Raiffeisen Banking Group - providing large project management office team to enable
the successful implementation of a new banking system
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